M I N U T E S

REGULAR MEETING OF THE BOARD OF DIRECTORS

DALLAS COUNTY WATER CONTROL & IMPROVEMENT DISTRICT #6

3620 Shepherd Lane, Balch Springs, TX

Tuesday, September 14, 1999
  1. CALL TO ORDER AND INVOCATION
    2.

    Mr. Bradshaw called the meeting to order at 7:06 p.m. Mr. Bradshaw led invocation.

    Present were:

    Secretary - Mr. David Bradshaw

    Treasurer - Mr. Si Erwin

    Director - Ms. Karen Gray

    General Manager - Mr. Dan Washington

    Comptroller - Mr. John H. Caldwell, Jr.

    Consultants

    Attorney - Mr. Roger Beecham

    Engineer - Mr. Rick Lunsford

    Real Estate Cons. - Mr. Gary Williamson

  2. APPROVAL OF MINUTES
    1. August 24, 1999 – Regular Meeting

Mr. Irwin made a motion to approve as written. Second by Ms. Gray. All in favor, none opposed.
  1. PUBLIC COMMENTS

    2. No action taken at this time.

  2. APPOINTMENTS
    3.

    Ms. Gray made a motion to approve adjustment for Joyce Pearson usage of sewer for in ground pool in the form of $20.00. Second by Mr. Irwin. All in favor, none opposed.

  3. A. CLOSED SESSION, In Compliance With Vernon’s Texas Civil Statutes (Open

Meeting Law) Title 5, Government Code, Sections 551.071,551.72 and 551.074
    1. Pending or Contemplated Litigation

a. Discussion and Consideration on Condemnation of Handlin Property
    1. Discussion and Consideration on Condemnation of Freeman Property
    2. Discussion and Consideration on Condemnation of Quon Property

2. Real Estate
  1. a. Discussion and Consideration of Contract of Sale and Easement and Right of

    2. Way from Howard C. Hayes and Gene Hayes

  2. b. Discussion and Consideration of Contract of Sale and Easement and Right of

Way from Christopher Wade
    1. Personnel Matters
    2. Consultation on Legal Matters with District’s Attorney

Discussion and Consideration of Possible Litigation against Autumn Run Apartments

 

 

September 14, 1999

Page 2

The Board proceeded into Closed Session at 8:13 p.m.

The Secretary called the Board back into Open Session at 8:26 p.m.

    1. OPEN SESSION- Action Taken, if any, on Closed Session
    1. Pending or Contemplated Litigation
    1. Discussion, Consideration and Action on Condemnation of Handlin

      2. Property

      No action taken at this time.

    2. Discussion, Consideration and Action on Condemnation of Freeman

      3. Property

      Ms. Gray made a motion to proceed and authorize District’s Attorney to proceed with Legal actions to condemn the Freeman Property. Second by Mr. Irwin. All in favor, none opposed.

    3. Discussion, Consideration and Action on Condemnation of Quon Property

Ms. Gray made a motion to proceed and authorize District’s Attorney to proceed with

Legal actions to condemn the Quon Property. All in favor, none opposed.

    1. Real Estate
    1. Discussion, Consideration and Action on Contract of Sale and Easement

      2. Of Right of Way from Howard C. Hayes and Gene Hayes

      Ms. Gray made a motion to approve the Contract of Sale and Easement and Right of Way from Howard C. Hayes. Second by Mr. Erwin. All in favor, none opposed.

    2. Discussion, Consideration and Action on Contract of Sale and Easement

Of Right of Way from Christopher Wade

Ms. Gray made a motion to approve the Contract of Sale and Easement and Right of Way from Christopher Wade. Second by Mr. Erwin. All in favor, none opposed.
    1. Personnel Matters
    2. Consultation on Legal Matters with District Attorney
    1. Discussion, Consideration and Action on Delinquent Accounts from

Autumn Run Apartments

No action taken.

  1. PUBLIC HEARING, CONSIDERATION OR ORDERS, RESOLUTIONS AND

    2. BIDS

     

    September 14, 1999

    Page 3

  2. STAFF REPORTS
    1. General Manager’s Report

1. Discussion, Consideration and Approval to Pay Invoices from Clear Creek

Computing-Final Payment on Billing System

Ms. Gray made a motion approve invoices from Clear Creek Computing. Second

By Mr. Irwin. All in favor, none opposed.

2. Discussion, Consideration and Approval to Pay Invoices from Passman &

Jones

Ms. Gray made a motion to approve invoices from Passman & Jones. Second by

Mr. Irwin. All in favor, none opposed.
    1. Discussion, Consideration and Approval to Pay Invoices from Real Estate

      2. Consultants, Inc.

      Ms. Gray made a motion to approve invoices from Real Estate Consultants, Inc.. Second by Mr. Irwin. All in favor, none opposed.

    2. Discussion, Consideration and Approval to Pay Invoices from Pavecon

      3. Utilities Inc., Pay Estimate No. 5

      Ms. Gray made a motion to approve invoices from Pavecon Utilities, Inc. Second

      By Mr. Irwin. All in favor, none opposed.

    3. Discussion, Consideration and Approval to Pay Invoices from Henderson

      4. Construction, Pay Estimate No. 1

      Ms. Gray made a motion to approve invoices from Henderson Construction.

      Second by Mr. Irwin. All in favor, none opposed.

    4. Discussion, Consideration and Approval From Real Estate Consultants,

Inc., for Hickory Creek Outfall, Segment V Upon Approval of Contract

Ms. Gray made a motion approve proposal from Real Estate Consultants Inc., and

Pay invoice for Hickory Creek Outfall. Second by Mr. Irwin. All in favor, none

Opposed.

    1. Engineers Project Status Report
    2. Comptroller’s Report
  1. ITEMS FROM THE BOARD OF DIRECTORS

A. Comments from Directors
    1. Discussion, Consideration and Action on Upgrading Pay Scale for Crew Chiefs

      2.  

      September 14, 1999

      Page 4

      Ms. Gray made a motion to table until next Regular Meeting to be held Tuesday, September 28, 1999 and requested Administrative Secretary to gather information on neighboring cities regarding Chiefs or Supervisor pay scales and Exempt and Non-Exempt Policies. Second by Mr. Irwin. All in favor, none opposed.

    2. Discussion, Consideration and Approval on Personnel Rules and Regulations Manual, Chapter VII, Paragraphs, B1, B8, and B14

Ms. Gray made a motion for discussion to be brought back in written form to next Regular Meeting to be held Tuesday, September 28, 1999, with the following changes:

Chapter VII, Section 5, Paragraphs B1, B8, B14

  1. Sick leave shall be administered according to the following provisions:
  1. Sick leave may be used and charged in four (4) or eight (8) hour increments only.
  1. Employees are allowed to accumulate up to 180 days of sick leave credits.

However, any employee with less than ten (10) years of service who resigns, retires, or is forced to terminate, will not receive remuneration for any sick leave credits. Those employees who as of September 30, 1999, who have ten (10) years of service with the District, will have accrued sick time up to 90 days vested. The amount will be determined by the number of days of sick time which they will have accrued as of September 30, 1999, at the rate of pay computed as of September 30, 1999.
  1. As an incentive District employees with more than one year continuous service

may receive remuneration for annual accumulated sick leave under the following guidelines:
    1. Employees not using any sick leave or being absent without pay during the

previous twelve (12) months shall receive compensation equal to five (5) days, (40 hours) pay at their current rate and will be deducted from accrued sick leave credits.

b. Employees not using more than one (1) day leave or being absent without pay

during the previous twelve (12) months shall receive compensation equal to

three (3) days, (24 hours) pay at their current rate and will be deducted from

accrued sick leave credits.

c. Employees using more than one (1) day and up to two (2) total days

accumulated sick leave or being absent without pay shall receive compensation equal to one (1) day (8 hours) pay at their current rate and will be deducted from accrued sick leave credits.

Second by Mr. Erwin. All in favor, none opposed.

    1. Discussion, Consideration and Approval on Raising Deposit Amounts for

Renters

Ms. Gray made a motion to table until second Regular Meeting in October,

Which will take place Tuesday, October, 26, 1999.

September 14, 1999

Page 5

 

  1. MEETING ADJOURNED

Mr. Irwin made a motion to adjourn. Second by Ms. Gray. All in favor, none opposed. Meeting adjourned at 9:45 p.m.

 

 

_____________________________

David Bradshaw, Secretary

Board of Directors