M I N U T E S
REGULAR MEETING OF THE BOARD OF DIRECTORS
DALLAS COUNTY WATER CONTROL & IMPROVEMENT DISTRICT #6
3620 Shepherd Lane, Balch Springs, TX
Tuesday, October 26, 1999
Mr. DeBorde called the meeting to order at 7:06 p.m. Mr. Bradshaw led invocation. Present were:
President - Mr. Jimmy DeBorde
Vice-President - Mr. Bruce Miller
Secretary - Mr. David Bradshaw
Treasurer - Mr. Si Irwin
Director - Ms. Karen Gray
General Manager - Mr. Dan Washington
Comptroller - Mr. John H. Caldwell, Jr.
Consultants
Attorney - Mr. Roger Beecham
Engineer - Mr. Rick Lunsford
Real Estate Cons. - Mr. Gary Williamson
Mr. Irwin made a motion to approve as written. Second by Mr. Bradshaw. All in favor, none opposed.
William Freeman residing at 13815 Kleberg Rd., Dallas, Texas, presented himself to discuss the situation with his property which is anticipated to have the outfall line. Mr. Freeman said he is in favor of this pipe line and supports doing anything to make this happen, however, there are a few things he would like to request as condition of right of way on his property, and as also stated in a memo he addressed to the Board of Directors. About 600-700 ft. strip of land that the pipe will go across is heavily wooded. There’s a 12 ft. wide right of way road across from that now. In the anticipated right of way, on Mr. Freeman’s property, on the north side, is a 3 ½ ft diameter of native pecan trees. Old growth woods have been there for a long time and one of the reasons he bought the land was because of the quality of the woods and the fact that they were old woods. Mr. Freeman also said that in negotiating with the City of Dallas when they were anticipating putting a 48 in. line through his property, they (City of Dallas) laid out a plan to him stating that they would bore under his property because of the depth, which at that time was about 18 ft. that would be to the top of the pipe. According to Mr. Freeman, the City of Dallas advised him that after 17-20 ft, that you reach a point of diminish in returns on the cost of either boring or open trench
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because of the OSHA of requiring it to be twice as wide as it is deep. If that were the case, and there is a service road and a place to have the dirt, there would be about 80 ft. of right of way that would have to be cleared out across his land, Mr. Freeman said. And that he would disagree with that happening at any rate. He also said, that the City of Dallas agreed to bore under the land as a condition of that and in their plans, they showed Mr. Freeman that that would be the situation. Mr. Freeman added he attended the meeting to ask the Board of Directors to consider sticking to the original plan. He said he would also like for the Board of Directors to agree to obey the City of Dallas Tree Ordinance. Mr. Freeman finished his statement by adding that he is only asking for two things and it is for the Board of Directors to stick to the plan and that they agree to obey the law.
Receive Reimbursement for High Water Bill
Ms. Gray made a motion to have old meter tested and for item to be tabled for second
Regular meeting in November scheduled for Tuesday, November 23, 1999, and at
which time Mr. Allen is to bring plumber’s statements. Second by Mr. Bradshaw, all in
favor, none opposed.
Sewer Lines to the District’s System
Mr. DeBorde made a motion to table to second regular meeting scheduled for Tuesday,
November 23, 1999, for discussion with District Engineer’s investigation. Second by
Mr. Bradshaw. All in favor, none opposed.
V. A. CLOSED SESSION, In Compliance With Vernon’s Texas Civil Statutes (Open
Meetings Law) Title 5, Government Code, Sections 551.071, 551.072 and 551.074
The Board proceeded into Closed Session at 8:32 p.m.
The President called the Board back into Open Session at 8:41 p.m.
October 26, 1999
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No action taken on any of these items.
3. Personnel Matters
Mr. Miller made a motion to approve Meter Reader to withdraw full amount of
earnings from retirement fund. Second by Mr. Irwin. All in favor, none opposed.
No action taken.
No action taken.
Mr. DeBorde made a motion to pay invoices from Landmark Associates in the amount
of $17,342.50. Second by Mr. Irwin. All in favor, none opposed.
4. Discussion, Consideration and Approval to Pay Invoices From Terra-Mar,
Inc.
Mr. DeBorde made a motion to pay invoices from Terra-Mar, Inc. in the amount of
$227.00. Second by Mr. Irwin. All in favor, none opposed.
Mr. DeBorde made a motion to approve the Surplus List. Three in favor, Ms. Gray
Opposed.
Mr. DeBorde made a motion to table for next regular meeting which is scheduled for
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Tuesday, November 9, 1999. Second by Mr. Miller. All in favor, none opposed.
Additional Work
No action taken.
The District Engineer discussed the project on Belt Line Rd. that has been on hold for quite some time. Mr. Lunsford said he received a call from City of Dallas and they have changed the scope and their schedule for that project. The scope is going to be from Mercury Rd. to and including the five points intersection. Their goal is to complete the plan preparation by September 2000. They did want to know if Dallas County Water District No. 6 wanted to include their utilities relocation plans with their set of instruction documents so when it goes out for construction it will be included in their set of plans, be bid and one contractor would do the utilities adjacent work, addition to the pavement and drainage work. Construction might begin in October or November 2000.
For the Hickory Creek Outfall Line, the Corps of Engineers has requested alternate considerations for an alternate alignment for this project of a portion of this project which Dallas has been involved with on the design. District Engineer and his associates have met with Dallas and discussed with them the contents of a letter that Dallas submitted to the District. The letter states that they would need to study it more. District Engineer made some suggestions that would be more in line with what the Corps of Engineers was looking for. City of Dallas said they require additional surveys and tree surveys. This type of consideration would take 12-14 months from the time they direct their survey department.
District Engineer received a letter from Pavecon Utilities stating that because of the last excavation on Timothy Lane, there was going to be additional asphalt payment, to replace on Timothy Lane. Mr. DeBorde requested a Workshop Meeting to be held Tuesday, November 2, 1999, for further discussion.
C. Comptroller’s Report
Mr. DeBorde made a motion to approve paying employees for accrued sick leave
credits, not to exceed 90 days, who have worked for the District ten years or more and
for those amount of days to be deducted from accrued sick leave accounts. Second by
Mr. Irwin. All in favor, none opposed.
Manual Chapter VII, Paragraph B8
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As of October 26, 1999, Paragraph B8 will reflect the following modifications:
B8. Employees are allowed to accumulate up to 180 days of sick leave credits.
However, upon resignation, retirement or forced termination, an employee will not
receive remuneration for any unused sick leave credits.
Mr. DeBorde made a motion to approve Personnel Rules and Regulations Manual,
Chapter VII, Paragraph B8. Second by Mr. Irwin. All in favor, none opposed.
Ms. Gray made a motion to approve raising deposits for renters to $70.00. Second by
Mr. DeBorde. All in favor, none opposed.
Mr. DeBorde made a motion to table to next meeting scheduled for Tuesday, November 9, 1999. Second by Mr. Bradshaw. All in favor, none opposed.
Mr. DeBorde made a motion to adjourn. Second by Mr. Bradshaw. All in favor, none opposed. Meeting adjourned at 9:44 p.m.
David Bradshaw, Secretary
Board of Directors