M I N U T E S

REGULAR MEETING OF THE BOARD OF DIRECTORS

DALLAS COUNTY WATER CONTROL & IMPROVEMENT DISTRICT #6

3620 Shepherd Lane, Balch Springs, TX

Tuesday, October 12, 1999

 
  1. CALL TO ORDER AND INVOCATION

Mr. Miller called the meeting to order at 7:08 p.m. Mr. Bradshaw led invocation. Present were:

Vice-President - Mr. Bruce Miller

Secretary - Mr. David Bradshaw

Treasurer - Mr. Si Irwin

Director - Ms. Karen Gray

General Manager - Mr. Dan Washington

Comptroller - Mr. John H. Caldwell, Jr.

Consultants

Attorney - Mr. Roger Beecham

- Mr. Richard J. Wallace III

Engineer - Mr. Rick Lunsford

Real Estate Cons. - Mr. Gary Williamson
  1. APPROVAL OF MINUTES
    1. September 14, 1999 – Regular Meeting

      2. Mr. Bradshaw made a motion to approve as written. Second by Mr. Irwin. All in favor, none opposed.

    2. September 28, 1999 – Regular Meeting

Mr. Bradshaw made a motion to approve as written. Second by Mr. Irwin. All in favor, none opposed.
  1. PUBLIC COMMENTS
    2.
  2. APPOINTMENTS

V. A. CLOSED SESSION, In Compliance With Vernon’s Texas Civil Statutes (Open

Meetings Law) Title 5, Government Code, Sections 551.071, 551.072 and 551.074
    1. Pending or Contemplated Litigation
    1. Discussion and Consideration of Condemnation of Handlin Property
    2. Discussion and Consideration of Condemnation of Freeman Property
    3. Discussion and Consideration of Condemnation of Quon Property
    1. Real Estate
    1. Discussion and Consideration of Sale and Easement and Right of Way

From Thomas C. Martin

October 12, 1999

Page 2

    1. Personnel Matters
    1. Discussion and Consideration on Buying Out Contract for Isela Washington from Snelling Personnel Services
    2. Discussion and Consideration on Awarding Incentive Pay to Martha Cervantes
    1. Consultation on Legal Matters with District’s Attorney

The Board proceeded into Closed Session at 7:10 p.m.

The Vice President called the Board back into Open Session at 7:42 p.m.

    1. OPEN SESSION – Action Taken, if any, on Closed Session
    1. Pending or Contemplated Litigation
    1. Discussion, Consideration and Action on Condemnation of Handlin Property
    2. Discussion, Consideration and Action on Condemnation of Freeman Property
    3. Discussion, Consideration and Action on Condemnation of Quon Property

No action taken on any of these items.

    1. Real Estate
    1. Discussion, Consideration and Action on Contract of Sale and Easement

And Right of Way From Thomas C. Martin

Mr. Bradshaw made a motion to approve the Contract of Sale and Easement and Right

of Way from Thomas C. Martin for $5,416.00. Second by Mr. Miller. All in favor,

none opposed.

    1. Personnel Matters
    1. Discussion, Consideration and Action on Buying Out Contract for Administrative Secretary From Snelling Personnel Services

      2. Mr. Miller made a motion to buy out contract for Administrative Secretary from

      Snelling Personnel Services for $2,214.00. Second by Ms. Gray. All in favor, none

      opposed.

    2. Discussion, Consideration and Action on Awarding Incentive pay to Customer Service Billing Clerk

Mr. Bradshaw made a motion to award Customer Service Billing Clerk a $75.00 gift

certificate from Wal-Mart as an incentive pay. Second by Ms. Gray. All in favor, none

opposed.

 

 

October 12, 1999

Page 3

  1. STAFF REPORTS
    1. General Manager’s Report
    1. Discussion, Consideration and Approval to Pay Invoices From Passman & Jones

      2. Mr. Bradshaw made a motion to pay invoices from Passman & Jones. Second by Mr.

      Irwin. All in favor, none opposed.

    2. Discussion, Consideration and Approval to Pay Invoices From Real Estate Consultants, Inc.

Mr. Bradshaw made a motion to pay invoices from Real Estate Consultants, Inc.

Second by Mr. Irwin. All in favor, none opposed.

  1. 3. Discussion, Consideration and Approval to Pay Invoices From Landmark
  2. Associates

Mr. Bradshaw made a motion to pay invoices from Landmark Associates. Second by

Mr. Irwin. All in favor, none opposed.

    1. Discussion, Consideration and Approval to Pay Invoices From Terra-Mar,

      2. Inc.

      Mr. Bradshaw made a motion to pay invoices from Terra-Mar, Inc. Second by Mr.

      Irwin. All in favor, none opposed.

    2. Discussion, Consideration and Approval to Pay Invoices from Pavecon

      3. Utilities, Inc., Partial Payment Estimate #6

      Mr. Miller made a motion to pay invoices from Pavecon Utilities, Inc., Partial Payment

      Estimate #6. Second by Mr. Bradshaw. All in favor, none opposed.

    3. Discussion, Consideration and Approval to Pay Invoices from Henderson

Construction, Partial Payment Estimate #7

Mr. Bradshaw made a motion to pay invoices from Henderson Construction, Partial

Payment Estimate #7. Second by Mr. Irwin. All in favor, none opposed.

    1. Engineer’s Project Status Report

District Engineer discussed Progress Report #52. A meeting was to be held Wednesday, October 13, 1999 with the City of Dallas Water Utilities to discuss Right of Way acquisitions, construction costs and estimates. The Corp of Engineers has concerns about the location of the segment designed by Dallas located between Edd Rd. & 175. The Corp thinks too much of it is in the creek. That issue has to be discussed. District Engineer believes there might be some relocation. Based upon discussion, District Engineer does not believe City of Dallas Water Utilities will approve plan for realignment of that creek as planned.

October 12, 1999

Page 4

Alignment of proposed sanitary sewer is at center line of proposed channel alignment, therefore District Engineer does not consider justification for this alignment. Alternative alignments have been seen and justification has been presented. At the present time, District Engineer is setting up a meeting with the Corp of Engineers to meet with Lunsford Associates and a representative from the City of Dallas Water Utilities, who is designing that section in the field to look at the alignment and try to get some directions from them.

C. Comptroller’s Report

    1. Discussion, Consideration and Approval to appoint Administrative Secretary as Election Administrator for Board of Director’s Election on May 6, 2000

Mr. Bradshaw made a motion to appoint Administrative Secretary as Election

Administrator for Board of Director’s Election on May 6, 2000. Second by Mr. Irwin.

All in favor, none opposed.

  1. ITEMS FROM THE BOARD OF DIRECTORS
    1. Comments from Directors
    1. Discussion, Consideration and Approval on Personnel Rules & Regulations

Manual, Chapter VII, Paragraphs B1, B8 and B14

No action taken on Paragraph B1.

Paragraph B8 is to be brought back for discussion to next Regular Meeting scheduled for Tuesday, October 26, 1999.

As of October 12, 1999, Paragraph B14 will reflect the following modifications:

B14. As an incentive District employees with more than one year continuous service

May receive remuneration for annual accumulated sick leave under the

Following guidelines:
    1. Employees not using any sick leave or being absent without pay during the

      2. Previous twelve (12) months shall receive compensation equal to five 95) days, (40 hours) pay at their current rate and will be deducted from accrued sick leave credits.

    2. Employees not using more than one (1) day leave or being absent without

      3. Pay during the previous twelve (12) months shall receive compensation equal to three (3) days, (24 hours) pay at their current rate and will be deducted from accrued sick leave credits.

    3. Employees using more than one (1) day and up to two (2) total days

Accumulated sick leave or being absent without pay shall receive compensation equal to one (1) day, (8 hours) pay at their current rate and will be deducted from accrued sick leave credits.

Second by Ms. Gray. All in favor, none opposed.

 

 

October 12, 1999

Page 5

    1. Discussion, Consideration and Action on Waiving Deposit of Irrigation Meters

Provided They Have Regular Deposit

Mr. Bradshaw made a motion to waive the deposit fee for irrigation meters where the owner has already paid a deposit. In those cases where there is not a deposit already paid, the property owner would be required to pay a deposit for an irrigation meter.
  1. MEETING ADJOURNED

Mr. Irwin made a motion to adjourn. Second by Mr. Bradshaw. All in favor, none opposed. Meeting adjourned at 8:45 p.m.

 

 

David Bradshaw, Secretary

Board of Directors