NOTICE OF REGULARLY SCHEDULED MEETING OF THE
BOARD OF DIRECTORS OF
DALLAS COUNTY WATER CONTROL & IMPROVEMENT DISTRICT #6
NOTICE is hereby given that a regular meeting of the governing body of Dallas County Water Control & Improvement District #6 will be held on the 23 day of October, 2001 at 7:00 PM, at its principal offices at 3620 Shepherd Lane, Balch Springs, TX, at which time the following subjects will be discussed, to-wit:
I. CALL TO ORDER AND INVOCATION
II. APPROVAL OF MINUTES
A. October 9, 2001 - Regular Meeting
III. PUBLIC COMMENTS
IV. APPOINTMENTS
Brenda Haas, Mayor, City of Balch Springs. Discussion concerning the land on Shepherd Lane.
V. PUBLIC HEARING, CONSIDERATION OF ORDERS, RESOLUTIONS AND BIDS
A. CLOSED SESSION, In Compliance With Vernon’s Texas Civil Statutes (Open
Meetings Law) Title 5, Government Code, Sections 551.071, 551.072 and 551.074
1. Pending or Contemplated Litigation.
2. Real Estate.
a. Discussion, Consideration and Approval of Resolution # 01-10-01 for condemnation of Parcel 1 – Vines, FC-One.
b. Discussion, Consideration and Approval of Resolution # 01-10-02 for condemnation of Parcel 6 – Kyser, FC-One.
c. Discussion, Consideration and Approval of Resolution # 01-10-03 for condemnation of Parcel 8 – Verhalen, FC – One Project.
d. Discussion, Consideration and Approval of Resolution # 01-10-04 for condemnation of Parcel 10, 11 and 12 – Boote, FC-One.
3. Discuss Legal Matters with District’s Attorney.
4. Personnel Matters.
B. OPEN SESSION – Action Taken, if any, on Closed Session
1. Pending or Contemplated Litigation.
2. Real Estate.
a. Discussion, Consideration and Approval of Resolution # 01-10-01 for condemnation of Parcel 1 – Vines, FC-One.
b. Discussion, Consideration and Approval of Resolution # 01-10-02 for condemnation of Parcel 6 – Kyser, FC-One.
c. Discussion, Consideration and Approval of Resolution # 01-10-03 for condemnation of Parcel 8 – Verhalen, FC – One Project.
d. Discussion, Consideration and Approval of Resolution # 01-10-04 for condemnation of Parcel 10, 11 and 12 – Boote, FC-One.
3. Discuss Legal Matters with District Attorney.
4. Personnel Matters.
5. Discussion, Consideration and Approval of Annexation Order # 01-10-01.
6. Discussion, Consideration and Approval of Resolution 01-10-05.
7. Discussion, Consideration and Approval to amend FY 2001/2002 Special Projects Budget.
8. Discussion, Consideration and Approval to advertise for bids for a one ton pick up.
I. STAFF REPORTS
A. General Manager’s Agenda
1. Discussion, Consideration and Approval to pay invoice from Passman & Jones.
2. Discussion, Consideration and Approval of Pay Request #11 for C-Con Construction.
3. Discussion, Consideration and Approval of Change Order #7 for C-Con Construction.
4. Discussion, Consideration and Approval to pay invoices from ROWAC.
5. Discussion, Consideration and Approval to pay invoice from Lunsford & Associates.
6. Discussion, Consideration and Approval of Schedule for workshops.
7. Discussion, Consideration and Approval for General Manager to solicit prices and purchase lap top computers for The Board of Directors.
1. Comptroller’s Report
2. Consulting Engineer’s Report
1. Discussion, Consideration and Approval of contract for Engineering Services with Nathan D. Maier.
VII. ITEMS FROM THE BOARD OF DIRECTORS.
.
MEETING ADJOURNED
Dated this 19th day of October 2001.
________________________________
Annette Moody
Administrative Assistant
Dallas County W.C.I.D. #6
I, the undersigned County Clerk, do hereby certify that this is a true and correct copy of the Notice of meeting of the above named political subdivision received by me on the ______ day of October, 2001; that I posted said Notice on the bulletin board at the Courthouse of Dallas County, Texas, on the ______ day of October, 2001 at _______ o’clock ___ .m.; and said Notice remained so posted continuously for 72 hours immediately preceding the scheduled time of said meeting.
COUNTY CLERK
DALLAS COUNTY, TEXAS
BY: ___________________________
Deputy Clerk, Dallas County, Texas
IV. APPOINTMENTS
Brenda Haas, Mayor, City of Balch Springs. Discussion concerning the land on Shepherd Lane.
I have not been contacted by any City representative regarding this matter and have no idea what they are planning or wanting other than what some Board Members have told me. Therefore I am not able to give the Board specific information to prepare you for any decision.
V. PUBLIC HEARING, CONSIDERATION OF ORDERS, RESOLUTIONS AND BIDS
A. CLOSED SESSION, In Compliance With Vernon’s Texas Civil Statutes (Open
Meetings Law) Title 5, Government Code, Sections 551.071, 551.072 and 551.074
1. Pending or Contemplated Litigation. Nothing at the time of this memo.
2. Real Estate.
a. Discussion, Consideration and Approval of Resolution # 01-10-01 for condemnation of Parcel 1 – Vines, FC-One.
b. Discussion, Consideration and Approval of Resolution # 01-10-02 for condemnation of Parcel 6 – Kyser, FC-One.
c. Discussion, Consideration and Approval of Resolution # 01-10-03 for condemnation of Parcel 8 – Verhalen, FC – One Project.
d. Discussion, Consideration and Approval of Resolution # 01-10-04 for condemnation of Parcel 10, 11 and 12 – Boote, FC-One.
Mr. Cullar and Mr. Beecham will be at the closed session to answer questions on items a., b., c. and d. I received this e-mail from Mr. Cullar:
“Annette,
Please put the following items on the agenda for the Board to consider:
I-20/Belt Line Utility Project
Parcel 1 - Vines: Referring to condemnation unless the owner makes a
reasonable proposal for the Board to consider.
Parcel 6 - Kyser: Referring to condemnation. Owner stated that he wants $15,000
for the easement. ROWAC considers this to be unreasonable.
Parcel 8 - Verhalen: Referring to condemnation unless the owner makes a
reasonable proposal for the Board to consider.
Parcels 10, 11 and 12 - Boote: Referring to condemnation unless the owner
makes a reasonable proposal for the Board to consider. We strongly believe that
the property owner will make a reasonable proposal for the Board to consider at
the next meeting.
Please let me know should you need anything else.
Cordially,
Jay Cullar, SR/WA
ROWAC
3. Discuss Legal Matters with District’s Attorney. None at the time of this memo.
4. Personnel Matters.On the week end of October 13th one of our new employees misappropriated unit #20 a 1997 pickup. He was terminated Monday and today the Balch Springs Police questioned him in my office and he led them to the pickup in Dallas. We have recovered the truck and the Police Chief says they will file charges on our ex-employee Andy McCauley.
Because of this incident I am implementing new personnel policies immediately. Effective immediately all applicants being considered for employment will be required to have blood drawn for alcohol and drug screening. Effective immediately all employment candidates will submit fingerprints and personal history for a criminal background investigation.
5. Discussion, Consideration and Approval of Annexation Order # 01-10-01.
Mr. Rick Sheldon has written us and petitioned annexation for the proposed sub-division along Beltline Road at IH-20.
The Texas Water Code requires that an interested land owner submit an application for annexation to the Board. When the Board reviews that application they vote to accept or deny the application. If accepted the motion will include the date of the annexation hearing. Then the notices are posted in 3 public places in the District (Admin office, City Hall & Rec Center) and 1 place within the area to be annexed, and also advertised in the newspaper. All this for a period not less than 30 days prior to the annexation hearing.
If you choose to approve Mr. Sheldon’s petition to annex the motion should be:
“I make the motion that we accept Mr. Sheldon’s petition to annex and set the hearing date for November 27th.”
We have the surveyor’s descriptions of the land and all the information necessary to do the process.
6. Discussion, Consideration and Approval of Resolution 01-10-05.
As I mentioned in my last agenda memo :
This Resolution is to set up a Pro Rata assessment on the FC One development. The purpose is to recover District funds expended for the project. My proposal letter to Mr. Sheldon:
“Dear Mr. Sheldon:
As a follow up to our past conversation, concerning the District recovering costs of capital investments to furnish water and sewer to your proposed development at the corner of Inter State 20 and Beltline Road, I am asking the Board of Directors to consider an Order establishing a pro-rata assessment. The proposed charges against the residential single family development will be $750.00 per lot and the assessment for commercial will be $3,500.00 per acre. I intend to send this matter before the Board at the first meeting in September which is Tuesday, 9-11-01, at 7:00 PM.”
These amounts should be sufficient to recover the expended District funds. The usual time period for Pro Rata agreements is 10 years.
Mr. Beecham has worked with Mr. Sheldon’s attorney to prepare the agreement and will make a recommendation to the Board.
7. Discussion, Consideration and Approval to amend FY 2001/2002 Special Projects Budget.
Our annual Budget was adopted before our Superintendent was hired. After Dave came on board and reviewed the situation at the shop he found that one of our Crew Chiefs had put the cart before the horse in new equipment needs. This is the memo that I received:
“After reviewing this years budget requests submitted by the crew chiefs, I have grown to have some concerns. This year we have budgeted for the purchase of a mini-dump with the intentions of purchasing a 1 ton truck in the next budget year. I have discussed this with my site crew chief and we feel that it would be in our best interest and thus in the district’s best interest to purchase the 1 ton in this fiscal year and the mini-dump next year. It is with this in mind that I respectfully request that the current budget be amended accordingly.”
The Special Project Budget allows $28,000.00 for a Mini-Dump Truck to be purchased this fiscal year and $25,000.00 for a 1 ton Pickup next year. Our Superintendent is requesting the Board to move the Mini-Dump Truck to next years SPB and move the 1 ton Pickup to this year’s SPB.
The revision is in the SPB only and does not affect the annual Operating Budget. The change lowers the District spending by $3,000.00.
I recommend supporting the Superintendent and approving the Budget Amendment.
8. Discussion, Consideration and Approval to advertise for bids for a one ton pick up.
The pickup is budgeted in the Special Projects Budget for $22,000.00. Staff recommends approval.